1. Personal data that we process
The following table explains the types of data we collect and the legal basis, under current data protection legislation, on which this data is processed.
|Purpose||Data (key elements)||Basis|
|Inquiring about our organisation and its work||Name, email, message||Legitimate interests - it is necessary for us to read and store your message so that we can respond in the way that you would expect.|
|Subscribing to email updates about our work||Name, email||Consent - you have given your active consent.|
|Making a donation||Name, email, address, payment information||Legitimate interests - this information is necessary for us to fulfill your intention of donating money and your expectation of receiving a confirmation message.|
|Signing up as a member||Name, email||Contract - by signing up as a member you have entered into a contractual relationship with us as set out in our membership terms and conditions.|
|Website functionality||Website activity collected through cookies||Legitimate interests - it is necessary for us to store a small amount of information, usually through cookies, to deliver functionality that you would expect, such as remembering the contents of your order before you have fully completed the process.|
2. How we use your data
We will only use your data in a manner that is appropriate considering the basis on which that data was collected, as set out in the table at the top of this policy, and in compliance with Section 12 of the Philippine Data Privacy Act of 2012.
For example, we may use your personal information to:
- reply to inquiries you send to us;
- handle donations or other transactions that you initiate;
- where you have specifically agreed to this, send you marketing communications by email relating to our work which we think may be of interest to you.
3. When we share your data
We will only pass your data to third parties in the following circumstances:
- you have provided your explicit consent for us to pass data to a named third party;
- we are using a third party purely for the purposes of processing data on our behalf and we have in place a data processing agreement with that third party that fulfils our legal obligations in relation to the use of third party data processors; or
- we are required by law to share your data.
We will only pass data to third parties where appropriate safeguards are in place as provided by Section 14 of the Philippine Data Privacy Act of 2012.
4. How long we keep your data
We take the principles of data minimization and removal seriously and strive to ensure that we only ever ask for the minimum amount of data for the associated purpose and delete that data promptly once it is no longer required.
5. Rights you have over your data
You have a range of rights over your data, which include the following:
- where data processing is based on consent, you may revoke this consent at any time.
- you have the right to ask for rectification and/or deletion of your information.
- you have the right of access to your information.
- you have the right to lodge a complaint with the National Privacy Commission if you feel your rights have been infringed.
A full summary of your legal rights over your data can be found on the National Privacy Commission’s Website here: https://www.privacy.gov.ph/data-privacy-act/
Please note that relying on some of these rights, such as the right to deleting your data, will make it impossible for us to continue to deliver some services to you. However, where possible we will always try to allow the maximum access to your rights while continuing to deliver as many services to you as possible.
6. Cookies and usage tracking
A cookie is a small file of letters and numbers that is downloaded on to your computer when you visit a website. Cookies are used by many websites and can do a number of things, e.g. remembering your preferences, recording what you have put in your shopping basket, and counting the number of people looking at a website.